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Enhancing Library Efficiency With Vmedulife Integrated Library
Management Cloud Based System: A Case Study at SVPM’s Institute
of Management Malegaon Bk
Rajashri S. Wayal
SVPM's Institute of Management Malegaon Bk, India
DOI: https://doi.org/10.51244/IJRSI.2025.120800194
Received: 18 Aug 2025; Accepted: 24 Aug 2025; Published: 19 September 2025
ABSTRACT
This study aims to find out the existing scenario of library resources and facilities viz. collection, including
infrastructure, library services available in the library in the SVPM’S IOM. Institute is using VMEDULIFE
cloud based ERP Software for easy access of daily work. Physical survey of the entire library has been
conducted for which a user’s have been utilized the library in well manner. This study itself is a unique and no
such study was conducted in the area of library in this institute. The study found the usage of electronic
resources by faculty and students of SVPM Institute confirmed that the resources are very easy to access and
more and more informative and time saving and very much flexible to access, thus increased the effectiveness
of this service. Library studied grossly underutilizing some essential modules found on the library
Management software packages installed in library, such as cataloguing/classification, Electronic resources,
My Issued Resources, Library Entry for footfall, Resource Location, reference services, Learner with Most
Issued resources, electronic document delivery, online -information resource etc. for development which has
made available through software.
Keywords: Library Management Software, Library resources, Library services, Library Users Digital Library.
INTRODUCTION
As per the national reading survey conducted by Chinese Academy of Press and Publication in 2023, the
percentage of readers who have used some forms of digital resources has reached to 80.3%, and audio books
and streaming video of book talks is increasingly popular (CAPP, 2023).
The potential of what can be achieved in information generation, acquisition, collection, processing, display
and dissemination with the use of ICT was very exhilarating and resulted in futuristic dreams. Digital Libraries
provide some of these same services, but they tend to be more focused on content, particularly in digital form,
as opposed to a location, although most physical libraries offer increasing amounts of digital library services
(Humphreys, 2000). Digital age has reshaped the structure as well as the form of libraries. The emergence of
network society or information society has given birth to different user needs. Digital library, which is an
organizational response to different user needs, is a concept of great social and economic significance (Bawden
& Rowlands, 1999). Librarians have to acquire not only the skills for librarianship, but also the skills of IT for
the adequate provision of services to users. Demands for digital information service delivery are increasing as
a result of innovation in technologies, in order for libraries to meet up with these demands of its users. The
effectiveness of library resources and services are evaluated to the level to which they are utilized. Therefore,
the satisfaction level of users regarding the library at college campus is taken here. Library services are the
ways to meet the information needs and requirements of the users. In addition, to know how the library users
use the library, it is necessary to know how much they feel about the different services and programs their
library offers to meet their very information needs. Users visit the library to meet their information needs.
Library provides access to many resources and services to meet their needs User satisfaction is the most
important for assessing the effectiveness of any system or service (Mezbah-ul-Islam, 2003). There are two
viewpoints regarding the evaluation of user satisfaction. One is the indirect method or objective where user
satisfaction is studied without taking users opinions as valid indicators, and another is the subjective or user-
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oriented approach that refers to the measures based opinions or attitudes related to the quality on user, and
their satisfaction level reasonably well.
LITERATURE REVIEW
Starting with Microsoft’s implementation of SAP, there has been a push to make ERP report information
available on corporate intranets (O’Leary and Markus, 2001). As a result, ERP report information increasingly
is being treated as part of firms’ Library management systems. In the case of Microsoft, expert users were
expected to use the reporting capabilities of the ERP system. However, for less expert and casual users, a wide
range of information generated from the ERP was made available on the intranet. In addition, in making the
information widely available, the move of information to the intranet minimized ERP costs that Microsoft
incurred, since ERP system costs were based on a per-seat level of usage.
Enterprise Resource Planning (ERP) used to be relatively slow to transform. However, new technology and the
latest ERP trends have enabled a rush of swift changes in ERP that will need companies to update quickly.
ERP brings a miscellaneous bunch of fresh opportunities, intricacy, selections, and risks. Let’s explore
significant changes in the ERP domain, ERP software trends, and forecasts in the ERP market that you want to
watch out for in 2022 and beyond.
Brief Introduction of Vmedulife Software: Modernizing and Adding Values in Education:
Vmedulife is a cloud – based campus management system provider for various educational institutions. It was
established in 2013 and has developed a campus management system that helps the students, faculties and the
managerial board. We can keep a track of anything and everything related to the academic setup with user
friendly services.
Products:
1. OBE Software (Accreditation)
2. Academic Management Software.
3. Office Automation (ERP)
Figure: 1
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InternalQualityAssuranceCell:
Figure: 2
Integrated Library Management System:
As Integrated Library Management System is cloud based, the data of users and resource records are
maintained under high security with optimum safety measures. It is also known as ILMS helps to convert the
library into a computerized library. ILMS easily handles catalog books, tracking and maintaining records of
books issued, returned and overdue by users. The books can also be stored category-wise which enhances
finding the book easily and quickly by the user as well as by the librarian.
Integrated Library Management System Implementation:
The team works with us for consistent implementation support to meet our unique requirements and achieve
our organization goals.
Identify the pain areas in organization
Design and execute Training plan for successful implementation of platform
Successful Training of platform at organization
Provide single point of contact for implementation
Help desk portal for any query and custom enhancement
Need and Most Useful Features of VM Software by giving Library Services:
VM Software is providing some services to users and users should download the VMedulife software APP on
their mobile. Top10 features of ILMS, which is why every educational Institution should invest in ILMS.
Educational institutions may not resemble those of a few years ago. The way libraries provide numerous
services has changed with cutting –edge technology like cloud, mobile, digital and analytics have advanced.
Library Services:
In order to make the resources available to its users easily and conveniently different types of facilities and
services are being rendered from the Library on a regular basis. Orientation programmers’ are organized in the
library for newly admitted students, research scholars, newly recruited faculty and staff member. Reading
Inspiration day, Library best user award are celebrated in the library. Library plays a vital role in an academic
institution. Its aims are to collect, process, preserved and disseminate documents and information to serve the
user community. However, instructions on different techniques of accessing, browsing retrieving electronic
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resources are regular activity in the library which is offered to the users when asked for as well as when the
need is observed. A website is also maintained for this purpose. Library online resources are available 24×7 on
a 32 mbps Internet speed. The Library is kept open on all the days of the year, except on Public Holidays
(approximately 340 days in a year). The working hours are, on weekdays from 10-00A.M to 5.00 P.M. The
facilities and services offered to user in Library through VMEDULIFE Software are as follows:
1. WEB OPAC: Our free app allows convenient access, from anywhere on their smart phone or tablet to the
catalogue. User can search resource by author, title, publisher accession number etc. from anywhere anytime
whether the resources are available or not in the library.
2. E-Resources Service: Source of information available in electronic format and accessible in online mode
through internet using computer tablet or smart phone etc. Some URL Links are available on e-resource
module of software. List of summer Internship Project Reports, QR Code scanning of NPTEL SPPU, DOAB,
DOAJ and previous Question papers and syllabus are made available through this module which user can
easily access on their mobile. The Links for e-resources through software module are available through Mobile
App. Users can get the information in one click.
Home Page of 1. Knimbus Digital Library:
2. DELNET :( Developing Library Network)
3.National Digital Library of India:
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4. VMedulife Software:
Interior of Vmedulife Library Software:
Figure 3: Interior of Library software
Figure: 4. Dashboard of vmedulife library software
Figure: 5 Library Print Resource Categories.
Human Resource Management Operations & Supply Chain Management
General Management Financial Management
Marketing Management Business Analytics
Other
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3. Print Resources service: User can view the books that are available in the library.
4. Print periodicals List: List of Periodicals subscribed by the Library in print format is made available
through this module for the user’s reference and users are using this module at the most and satisfied with this
service.
5. E-Mail alert Service: For dues and Issue and Return of the resources of the Library, users get the mail
automatically from the library and users are very much aware about the mail and message of the Library. Users
are very satisfied about this software and this service.
6. My Issued Resources through Mobile App: Circular Management is taken care of to keep track of book
movement. It is Possible to track the position of any book at any given time. Any book’s whereabouts at any
given time may be traced; therefore it has become simpler to locate misplaced or missing books. On a daily
basis, information on books that need to returned and those that are past due are provided. User can know how
many books them have been taken from the library. When is the due date & renewal date. Which book has not
returned yet? Users are so happy about this service providing them by mobile app.
7. Barcoding: Barcodes are utilized to provide each book with a unique identifier. All books, old and new are
barcoded accorded according to the title, author topic and publication date.
8. Scannable Barcodes: when books are scanned while using or returning, the database is automatically
updated.
9. Newspaper Clipping Service: Clippings are commonly used for personal reference, archiving or
preservation of noteworthy events. .
10. Library Foot Fall Entry through Biometric: Library has set up the biometric machine in the library for
measuring the user’s footfall for proper utilization.
Utilization and optimization of library department is one of the most crucial parts of the management. For the
better performance and working of Library department, footfall data give libraries a clear picture of how
library department is working and what should be done to ensure better user experience.
Key Features That Make a Difference
Let’s explore the core features that make vmedulife’s ILMS indispensable for any modern academic
institution:
1. Digital Catalog Management
Maintaining an organized and searchable catalog is foundational to any library. vmedulife ILMS provides a
digital catalog that allows users to search, filter, and browse resources in real time. Librarians can easily update
records, categorize new acquisitions, and track book metadata. This ensures that every item is indexed
correctly and is easily discoverable by students and faculty.
2. Student Self-Service Portal
Gone are the days when students needed to stand in line or physically visit the library just to check book
availability. With vmedulife ILMS, users can log in to a self-service portal where they can:
Search for books
View availability status
Reserve titles
Renew borrowed books
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Track due dates
Access e-books and online journals
This self-service capability not only empowers users but also reduces the administrative load on library staff.
3. Barcode and RFID Integration
Efficient inventory management is crucial for any large library. vmedulife ILMS supports barcode and RFID
integration, allowing for instant check-in and check-out of books. Each book and user is assigned a unique
identifier, ensuring accurate and quick transactions. With RFID, librarians can even conduct mass inventory
checks using handheld scanners, significantly reducing time and effort compared to manual audits.
4. Real-Time Reports and Analytics
Decision-making is only as good as the data behind it. vmedulife ILMS offers powerful reporting tools that
generate real-time analytics on :
Circulation trends
Overdue items
Most borrowed books
Category-wise usage
Inventory turnover
These insights help library managers make data-driven decisions about acquisitions, resource allocation, and
policy changes. It also aids in identifying gaps in the collection and planning events or programs based on user
interests.
5. Automated Notifications and Alerts
Managing due dates, late returns, and fine collections manually can be tedious and inconsistent. vmedulife
ILMS automates these tasks by sending reminders and alerts via email or SMS. Users receive notifications for
Due date reminders
Overdue notices
Reservation confirmations
Return acknowledgments
This not only improves communication but also ensures accountability and timeliness.
6. Cloud-Based and Secure
vmedulife ILMS operates on a cloud-based infrastructure, ensuring that data is backed up regularly and
accessible from anywhere. With robust security protocols in place, sensitive user information and library
records are protected against unauthorized access and data breaches. For institutions with multiple campuses or
remote learners, cloud access ensures that library services remain consistent and uninterrupted.
7. Customization and Scalability
No two libraries are alike. vmedulife ILMS is designed to be flexible and customizable, adapting to the
specific needs of each institution. Whether you’re managing a school library with a few hundred books or a
university library with tens of thousands of titles, the system can scale effortlessly.
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CONCLUSION
Now a day Library Automation has become the buzz word in library profession and has become a bare
necessity for any libraries. An automated library can provide preferable library services to their users and can
maintain the library more appropriately which a manual library can’t do. The record keeping activities and
various report generation becomes very convenient in an automated library system. But the success of any
library automation program depends upon its proper projection and execution. With the development of
network technology, the existing library management system is more and more perfect, and the system
function becomes more and more extensive. This system performs the most sophisticated way to give access
for the users in different forms although it provides electronic records via Wi-Fi and also off campus the users
can read an unlimited number of e-resources at a time and get benefitted for future endeavor.
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