Administrative Process Optimization for Integrated Electrical Compliance and Asset Management in a PEZA Design-and-Build Project

This study examines the administrative processes during the turnover of government infrastructure projects at the Philippine Economic Zone Authority (PEZA). It focuses on how Electrical Compliance requirements and Asset Management data are managed and combined in a Design-and-Build project. The study evaluates inter-team coordination, specifically between compliance processes under the Office of the Building Official (OBO) and the preparation of technical asset data for systems such as the Computerized Maintenance Management System (CMMS). Key dimensions evaluated include documentation accuracy, submission timelines, data validation, inter-unit communication, and overall facility turnover readiness. Furthermore, the study compares current practices with a proposed Integrated Administrative Framework.
Salient findings reveal that delays in project turnover are primarily driven by scattered documentation, a lack of standardized formats, weak coordination among technical teams, and inconsistent asset data verification. Because these workflows operate in silos, projects frequently result in incomplete technical records, delayed issuance of the Certificate of Final Electrical Inspection (CFEI), and facilities that are not operationally ready upon handover.
Statistical analysis demonstrates a strong positive correlation (correlation coefficient (r)= 0.82, probability value (p) = 0.001) between integrated administrative processing and facility turnover efficiency, as well as a strong positive correlation (correlation coefficient (r)= 0.76, probability value (p)= 0.003) with post-construction maintenance readiness. The study concludes that combining Electrical Compliance and Asset Management into a unified system significantly improves efficiency, document accuracy, and administrative coordination. The proposed Integrated Administrative Framework offers a structured operational mechanism to ensure complete asset records, expedite regulatory clearances, and support long-term infrastructure sustainability.

electrical compliance, asset management, project turnover, integrated administrative framework

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